Privacy policy.

Ethos Training Systems, LLC ("Ethos," "we," "our," or "us") is committed to protecting your privacy. This Privacy Policy outlines how we collect, use, and safeguard your personal information when you engage in our services, including personal training, group fitness classes, and virtual online training, as well as when you access or use any of our premises, facilities, equipment, or virtual platforms. By signing the Waiver and Release of Liability or using our services, you acknowledge that you have read, understood, and agreed to this Privacy Policy.

1. Information We Collect

In the course of providing personal training services, group fitness classes, and virtual online training, we may collect the following types of personal information:

  • Personal Identification Information: Name, address, email address, phone number, emergency contact details.

  • Health and Fitness Data: Information regarding your physical health, fitness levels, injuries, and any other relevant medical history that may be necessary for your training plan or program.

  • Payment Information: Credit card details or other payment information if you are making a purchase related to our services.

  • Activity Data: Records of your participation in personal training sessions, group classes, virtual online training, and other fitness-related activities, as well as any feedback or communication with Ethos.

  • Media Data: Photos, videos, or recordings of you that may be taken during your training sessions, classes, or other activities.

2. How We Use Your Information

We use the information we collect for the following purposes:

  • To provide you with personal training services, group fitness classes, and virtual online training.

  • To assess your health, fitness, and training needs and develop personalized programs.

  • To process payments and manage billing.

  • To communicate with you regarding your training schedule, updates, or promotional offers related to our services.

  • To enhance your experience with our services, such as offering virtual training, improving our facilities and equipment, or providing you with relevant feedback.

  • To comply with legal obligations, protect our rights, and resolve disputes.

  • For marketing purposes, which may include sending you promotional offers or advertisements related to our services. You can opt out of receiving marketing communications at any time.

3. Sharing Your Information

We do not sell or rent your personal information to third parties. However, we may share your information in the following circumstances:

  • With Service Providers: We may share your information with trusted third-party vendors or service providers who help us operate our business, such as payment processors, communication platforms, or IT services. These third parties are contractually obligated to safeguard your information.

  • For Legal Reasons: We may disclose your information if required to do so by law or in response to legal processes, such as subpoenas or court orders, or to protect our rights, safety, or property.

  • In Case of Business Transfer: If Ethos undergoes a merger, acquisition, or sale of assets, your personal information may be transferred as part of that transaction. We will notify you of such a change and provide you with the option to opt-out where applicable.

4. Photo/Video Release

As part of our services, we may take photos, videos, or other recordings of you during your training sessions, group classes, or virtual online activities. By participating in our services, you grant us the irrevocable right to use these recordings for promotional, educational, or other lawful purposes, including on our website, social media channels, or other marketing materials. You waive any right to inspect or approve the final product and release us from any liability related to the use of your image or likeness.

5. Data Security

We implement reasonable and appropriate technical and organizational measures to safeguard your personal information from unauthorized access, alteration, disclosure, or destruction. While we strive to protect your information, no method of transmission over the internet or method of electronic storage is completely secure, and we cannot guarantee absolute security.

6. Your Rights and Choices

You have certain rights regarding your personal information, including the right to:

  • Access: Request a copy of the personal information we hold about you.

  • Correction: Request that we update or correct any inaccurate or incomplete information.

  • Deletion: Request that we delete your personal information, subject to any legal obligations or legitimate business interests.

  • Opt-Out: Opt out of receiving marketing communications from us at any time by contacting us directly or using the opt-out link provided in our communications.

To exercise any of these rights, please contact us at info@ethostrainingchi.com or 312-877-5881.

7. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, or as required by law. Once your data is no longer needed, we will securely delete or anonymize it.

8. Changes to This Privacy Policy

Ethos reserves the right to update or modify this Privacy Policy at any time. Any changes will be posted on our website, and the effective date will be updated. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your personal information.

9. Fitness Services, Sauna, and Cold Plunge Usage

As part of the services offered by Ethos, clients may have access to fitness training, sauna, and cold plunge facilities. By using these services, you acknowledge and agree to the following terms:

I) Fitness Services

Ethos provides personal training, group fitness classes, and virtual online training. While we take reasonable measures to ensure your safety, you are responsible for adhering to safety guidelines and instructions provided by your trainer or fitness instructor. By engaging in fitness services, you assume all risks associated with physical exercise, including the use of equipment, and agree to release Ethos from any liability arising from injuries or damages sustained during participation.

II) Sauna and Cold Plunge Usage

Ethos may provide sauna and cold plunge facilities as part of our wellness offerings. The use of these facilities is at your own risk, and you acknowledge the following:

  • Health Risks: Sauna and cold plunge sessions can involve physical and physiological stress. These activities may not be suitable for everyone, especially individuals with certain medical conditions (e.g., heart conditions, respiratory issues, pregnancy). We recommend that you consult with a healthcare provider before using the sauna or cold plunge if you have any pre-existing health conditions or concerns.

  • Duration and Safety: We recommend that you limit your time in the sauna or cold plunge to avoid excessive exposure to heat or cold, which can lead to dehydration, dizziness, or other health issues. You should listen to your body, stay hydrated, and exit the sauna or cold plunge if you feel uncomfortable or unwell.

  • Supervision: While using the sauna or cold plunge facilities, you agree to follow all safety guidelines and instructions provided by Ethos staff. If you are unsure about the proper usage or safety procedures, please ask a staff member for assistance.

  • Personal Items: Ethos is not responsible for any personal items left in or around the sauna or cold plunge area. We recommend that you secure your belongings in a safe place while using the facilities.

III) Release of Liability for Sauna and Cold Plunge

You acknowledge and agree that by using the sauna or cold plunge facilities, you do so at your own risk. You release and discharge Ethos from any and all claims, injuries, or damages arising from your use of the sauna or cold plunge facilities, including, but not limited to, burns, frostbite, dehydration, or any other physical or health-related incidents.

By utilizing the fitness, sauna, and cold plunge services at Ethos, you confirm that you have read and understand this section, and you voluntarily accept the risks associated with these activities.

10. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your personal information, please contact us at:

Ethos Training Systems, LLC
3620 N Lincoln Ave
Info@ethostrainingchi.com
(312) 877-5881

By signing our Waiver and Release of Liability or engaging in our services, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.